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Perks Of Having A Speed Post Tracking It important to know the procedures of an internal mail tracking system if you are interested in using it. It is better that you know the processes involved, in that way you could get the most of its benefits. There are variety of systems that you may get, however, the process of an internal mail tracking will stay the same. However, the software that you have together with its features may cause a slight difference in the process. You may begin with the process of the internal mail tracking as soon as you receive the post. The mail needs to be organized by the person upon receiving it. It is important to organize the notes that will be received so that you won’t be having a tough time during the process. The person in charge of the notes are the ones who are going to receive the notes, then, he will organize it and finally, he can bar code it. Most of the companies would think that those small packages doesn’t need to be bar coded, and only the large ones are required, however, all mail should be bar coded. The tracking software usually provides a machine that will do the bar coding of the mail.
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The machine provided with the tracking software will be responsible for the print out of unique bar codes for each of the items in the post. The post room personnel needs to input information about the post into the system as soon as the bar code is printed. This will include who it is addressed to and when it came in to the company.
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Once all of the post has been bar coded it will need to be delivered to the staff members. This explains why before you can bar code the post, you need to organize it. Having an organized post will surely help you especially in delivery since you have already organized the post for each department. There are different methods so that you can deliver the post to the staff easily. Most companies hires a mail trolley that serves as a messenger of the mail to the different departments in the company. However, if you don’t want to have a mail trolley, you can always choose another option like the pigeon hole system wherein you will locate the post in a central location and people will just go there to pick up the mails. However, in the pigeon system, it requires a barcode scanner which will be located at the center so that the post which has been removed by people from different departments can still be tracked. The internal mail tracking system is a kind of system that a company must consider because of the befits it can give.